Constitution

The Name:
The Association shall be called the Aikido in Kent Association.

2 Aims and Objectives

2.1 The main aims and objectives of the Association are the promotion of participation in and to provide facilities for the amateur sport and Martial Art of Aikido. The Association being a non-profit making organisation with any surplus income or gains to be reinvested in the Association and not distributed to Members or third parties.

2.2 The aims and objectives of the Association are consistent with the furthering of equal opportunities for all groups in the amateur sport and Martial Art of Aikido.

3 Membership

3.1 The Association shall consist of Officers, the Association Executive Committee and
            Members.

3.2 Membership of the Association is open to anyone wishing to participate in the amateur sport and Martial Art of Aikido on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of Membership according to available facilities is allowable on a non discriminatory basis.

3.3 In accepting Membership a person agrees to abide by the Constitution of the Association and the rulings of the Association Executive Committee.

3.4 The Association Executive Committee may refuse Membership, or remove it, only for good cause such as conduct or character likely to bring the Association or sport into disrepute. Appeal against refusal or removal may be made to the Members.

3.5 Members under the age of 18 years shall be regarded as Junior Members. Junior Members shall not have the right to vote at meetings but shall be entitled to elect from amongst themselves 2 representatives who shall have the right to vote as full Members on the Association Executive Committee.

4 Membership Fees

4.1 Membership Fees shall be determined by the Association Executive Committee according to such classes of membership that shall be agreed on a non-discriminatory and fair basis e.g. different rates may apply to adult members, junior members, the unwaged, those in full-time education or veterans. The Association will keep subscriptions at levels that will not pose a significant obstacle to people participating.

4.2 Annual Membership Fees fall due on 28th February of each year and are payable to    
            The Association Treasurer.
           
4.3 The Association Executive Committee may decide upon changes in classes of Membership or Membership Fees at its discretion.
  
5 Officers

5.1 The Officers of the Association shall be;      

Chair, Secretary, Treasurer, Representative Member and Senior Instructor

5.2 These Officers shall hold office for a calendar year after being elected at the Association Annual General Meeting. 
5.3 All Officers shall retire annually but shall be eligible for re-appointment. 

6 Association Executive Committee

6.1 The management of the Association shall be vested in the Association Executive Committee.

6.2. The Association Executive Committee shall act for the Members. Liabilities incurred shall fall upon the Membership provided the Association Executive Committee act in accordance with the Constitution and with honesty and good faith.

6.3 The Association Executive Committee shall comprise the Officers as stated in 6.1.
              
6.4. Meetings of the Association Executive Committee shall be convened by the Secretary and shall meet twice a year.

6.5 The dates of the Annual General Meeting and those of the Association Executive Committee shall be determined at the previous meetings. In addition, the Chair may call a meeting when they consider it necessary or desirable or upon the written request of at least 2 Officers of the Association Executive Committee.

6.6 The quorum for the transaction of business at Association Executive Committee meetings shall be 3 Officers.

6.7 Every question at a meeting of the Association Executive Committee shall be determined by a majority of the vote of the Officers present with every voting Officer having a single vote. In the event of an equality of votes the Chair of the meeting shall have a casting vote.
6.8 The interpretation of the Association Constitution shall be vested in the Association Executive Committee who shall decide all questions relating to the Association save those specified in or involving an amendment to the Constitution. 

6.9 The Association Executive Committee shall be responsible for considering any application for Membership and shall decide if this application should be accepted. This decision shall be in accordance with a non-discriminatory policy specified in 4.2.

7 Finance

7.1 All monies raised by or on behalf of the Association shall be applied to further the Aims and Objectives of the Association and for no other purpose.

7.2 The Association Treasurer is responsible for the finances of the Association
7.3 The Financial Year of the Association ends on the 31st of March.

7.4 Proper accounts shall be kept of all sums of money received and paid out by the 
           Association.

7.5 The latest Annual Statement of Accounts shall be presented at the Annual General Meeting of the Association.

7.6 The funds of the Association shall be lodged at a bank or building society in an account in the name of the Association, and all cheques drafts etc. drawn on these accounts shall be signed by any two of the following Officers; Chair and Treasurer


8 Annual General Meeting and Other Meetings

8.1 The Annual General Meeting (AGM) of the Association shall be held in every year during the month of May when the Annual Report of the Association Executive Committee and the Annual Statement of Account up to the end of the Financial Year shall be presented.

8.2 Not less than 14 days notice of the date of the AGM shall be given to all Members by the Secretary.

8.3 The AGM shall elect the Officers of the Association as stated in 6.1.

8.4 Nominations for Officers shall be received by the Secretary not less than 14 days prior to the AGM. Nominations shall require 5 signatures of Members. No nominations shall be accepted from the floor of the meeting. Nominations can only be accepted from persons eligible to vote at the AGM.

8.5 All Members shall be entitled to vote at the AGM of the Association and shall have equal voting rights.

8.6 The quorum for the AGM shall be either 12 Members or two-thirds of the Membership present and eligible to vote.  
8.7 An Extraordinary General Meeting (EGM) shall be called by an application in writing to the Secretary signed by not less than 12 Members or two-thirds of the Membership. The Association Executive Committee shall have the power to call an EGM by decision of a simple majority of its Officers.

9 Voting Procedures

9.1 Each Member shall be entitled to a single vote.

9.2 A motion shall be carried by a simple majority of those present and voting except when the motion is a constitutional amendment which shall require a two-thirds majority as in 14.6.

9.3 The Chair shall have a casting vote in addition to a deliberative vote.

10 Property and Staff

10.1 Responsibility for all property owned or leased by the Association and for the employment of paid staff and volunteers rests with the Association Executive Committee.

11 Disciplinary Action

11.1 The Association Executive Committee shall have the power to take appropriate disciplinary action against any Member and shall have the authority to terminate the Membership of any Member guilty of conduct deemed to be to the detriment of the Association.

11.2 There shall be the right of appeal to the Association Executive Committee against any decision made by an Officer of the Association.

11.3 The appeal should normally be considered within 14 days of it being received by the Secretary.

12 Dissolution Procedures

12.1 Upon dissolution of the Association any remaining assets shall be given or transferred to any another registered Community Amateur Sports Club (CASC), a registered charity or the sport’s governing body for use by them in related community sports. 

12.2 The Association may be wound up on a resolution of the Members passed by a two-thirds majority at a special meeting convened for that purpose upon the request of 12 of Members of the Association, two-thirds of the Membership or the Association Executive Committee. At least 14 days notice of the meeting shall have been sent to all Members of the Association.

12.3 In the event of the passing of the resolution to wind up the Association the Members of the Association shall appoint a representative committee which shall be empowered to distribute the assets including cash and investments in hand in accordance with 13.1.

13 Review of the Constitution

13.1 This Constitution shall be reviewed as necessary.

13.2 Proposed amendments to the Constitution can be agreed at meetings of the Association
           Executive Committee. 
            
13.3. Members can submit proposed amendments to the Constitution in writing to the Secretary not less than 28 days before the date of the AGM or with a request for a special meeting of Association Members. No resolution involving an amendment to the Constitution may be proposed or amended from the floor of a meeting.

13.4. In the event of a proposal for amending the Constitution being submitted the Secretary shall inform the Membership of the proposed motion not less than 21 days before the AGM.

13.5 Any amendments to the proposed motion duly proposed and seconded in like manner shall be submitted in writing to the Secretary not later than 14 days before the said meeting.

13.6 Any alteration to the Constitution shall require a two thirds majority of members present and voting.

13.7 In the event of any question or matter arising which is not provided for in the Constitution such question or matter shall be dealt with by the Association Executive Committee whose decision shall be final. 

14. Trustees

14.1 The Trustees of the Association must be appointed by a resolution of the Association Executive Committee.

14.2 An entry in the minute book recording the election of a Trustee shall be conclusive evidence of the fact so stated.

14.3 A Trustee shall hold office until death or resignation or until removed by a resolution of the Association Executive Committee, which may be for any reason which may seem sufficient to a majority of the members of the Association Executive Committee present and voting at any meeting.


14.4 The number of Trustees must not be more than 4 nor less than 2.

14.5 All the property of the Association must be vested in the Trustees except for cash, which must be under the control of the treasurer.

14.6 The Trustees must deal with the property of the Association as directed from time to time by the Association Executive Committee.

14.7 The Trustees may be indemnified against risk and expense out of the Association property.

14.8 Whereby reason of death, resignation or removal of a Trustee, a new Trustee needs to be appointed, or if the Association Executive Committee deems it expedient an additional Trustee is to be appointed, the Association Executive Committee may appoint any person who has consented to be a Trustee by a resolution of the Association Executive Committee.


_______________________________________________________________



Name: Joe McEnroe

Signature…………………………………………

Signed by the Chairperson for and on behalf of the Aikido in Kent Association.

Name: Glenn Brazier

Signature………………………………………..

Signed by the Secretary for and on behalf of the Aikido in Kent Association.

Name: Thomas Allen

Signature…………………………………………

Signed by a Member of the Association Executive Committee for and on behalf of the Aikido in Kent Association.

Name: Richard Dawson

Signature…………………………………………

Signed by a Member of the Association Executive Committee for and on behalf of the Aikido in Kent Association.


Dated………………………………
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